Are you interested in hosting a visiting academic?
Thank you for your interest in hosting an international visiting academic; your decision to host helps promote internationalisation at the university. The International Office would like to support your guest and any accompanying family members in order to help make their stay at the Bauhaus-Universität Weimar as enjoyable as possible. We also wish to assist you as a host, both in preparation for and throughout the visit. We can help by taking on administrative tasks and providing individual support for your guests. We offer support for visiting researchers in the following areas:
- Information on visas, residency permits, insurance, financing opportunities
- Advice on dealing with authorities
- Finding accommodation
- Childcare
- Integration programmes (e.g. intercultural workshops, Netzwerk Gastaufenthalte)
- Information for accompanying partners or other family members
- Help with general questions or problems
Detailed information for international visiting academics can be found on a separate website.
It is important to note that guest researchers differ from international doctoral candidates who wish to begin and complete their doctoral degree at the Bauhaus-Universität Weimar. Below is a list of considerations for prospective hosts when planning and preparing for hosting a visiting researcher.
Preliminary planning includes determining
- Whether the guest researcher’s stay is research-specific or if it is a further education or specialisation programme,
- Whether an appropriate workspace and the necessary equipment is available,
- Who is responsible for (professional) supervision during the visit, and
- How the visiting researcher will be integrated into the working environment.
Together with your guest, you will have to determine whether they are coming to the Bauhaus-Universität Weimar as
- A scholarship recipient or
- An employee or
- A visiting researcher without financial support.
Depending on the status of your guest, this may require clarification or proof of funding. Please note: if your guest is planning their stay as an employee, Human Resources must be notified in good time so that the appropriate contracts can be prepared.
Visiting researchers are responsible for preparing their own visit. The International Office provides support for the following:
- Applying for a visa
- Signing an employment contract
- Taking out health insurance and, if necessary, liability insurance
- Finding accommodation
- Finding appropriate childcare services
- Making travel arrangements
It is especially important to prepare well in advance when it comes to aspects like applying for a visa and finding accommodation. You are welcome to discuss this during the preliminary planning phase.
When applying for a visa or funding, your guest will typically be required to show a letter of invitation from the host faculty as proof. You are responsible for his letter. We are happy to help you arrange this letter.
Once your guest has arrived in Weimar, you will be responsible for welcoming your guest and familiarising them with their new workplace. Make sure your guest knows what to do in case they fall ill and familiarise them with the useful Bauhaus-Universität Weimar websites.
If the International Office has been involved, your visiting researcher will be given a welcome folder with helpful tips for getting settled in Weimar.
The visiting researcher must register at the Weimar Bürgerbüro (municipal registration authority) within one week of their arrival and, if necessary, apply for a residency permit (non-EU citizens). Visiting researchers are allowed to use the University Library. The Library offers regularly scheduled guided tours and training for new arrivals.
Feel free to contact us to discuss the type and extent of support needed.
Visiting researchers are responsible for preparing their departure. This involves (but is not limited to):
- Cancelling all contracts in good time (rent, electricity, water, heating, internet, phone, bank account, insurance)
- De-registering children from childcare or school, if applicable
- De-registering at the Bürgerbüro (municipal registration authority)
- Cancelling the broadcasting licence fee, if applicable
- De-registering at the University Library
- Returning your employee ID (thoska)
- Joining the Alumni Network
We are happy to help any visiting researchers with any questions or issues that may come up.