Elections to University Committees and Student Employees Council 2025

for the election of representatives to the committees

The constituency representatives are elected to the committees in a free, equal and secret ballot.

Pursuant to §21 para. 2 ThürHG,
1. the professors form the professors group,
2. the students form the group of students,
3. the academic staff from the group of academic staff group,
4. employees in technical and administrative services, including trainees who have reached the age of majority form the staff group
the  for the representation in the committees.
For the election to the Senate and Faculty Board, the electoral area is the respective faculty.
Students shall elect two female students, independent of faculty, to represent them on the Equal Opportunity Advisory Board.

for the election of the Student Employees Council

In accordance with §88 No. 5 ThürPersVG in conjunction with §95 ThürHG, the student, academic and artistic assistants who provide supporting services in research and teaching, elect three assistants to represent them on the Student Employees Council.

Committee elections
Everyone at the university belonging to the group of the students in the respective constituency is entitled to vote and is eligible for election. Students enrolled at the university are members of the university.
Only students entered in the electoral register are entitled to vote and eligible for election. It is not possible to be added to the electoral register if enrollment or re-registration takes place less than ten (10) working days before publication of the electoral register. The deadline is 04.04.2025.
If students are members of several faculties, they exercise their right to vote in the faculty assigned according to the electoral roll. The change of an existing assignment can be applied for by the person concerned at the electoral office until the closing of the electoral roll at the latest. The decision is made by the electoral board.
Any person who ceases to be a member of the University after the last day of publication of the electoral register shall forfeit his/her right to vote.

Only female students are eligible for election to the Equal Opportunity Advisory Board.

Student Employees Council election
All employees are actively eligible to vote according to § 88 No. 5 ThürPersVG in conjunction with § 95 ThürHG. § 95 ThürHG, who are employed as assistants on election day and are registered in the electoral roll.
All employees are eligible for election according to § 88 No. 5 ThürPersVG in conjunction with § 95 ThürHG. § 95 ThürHG, who are employed as assistants at the Bauhaus-Universität Weimar at the time of submission of the election proposal.
Assistants are the student and academic and artistic assistants who provide support services in research and teaching under the responsibility of the academic and artistic staff of the University and assist students in tutorials.

The inspection of the Electoral roll is possible in the period from 04.04.2025 to 10.04.2025 at the Election office during office hours.

If an objection is necessary due to a non-registration or incorrect registration, please use the form "Objection against the Voting Registry".

The elections are conducted as a majority election. Thus, only single nominations are permitted. In the case of majority election, the seats to which the group is entitled in the electoral area shall be allocated to the candidates in the order of the votes they receive, starting with the highest number of votes. In the event that several candidates receive the same number of votes, the decision shall be made by drawing lots by the chairman of the election committee.
All elected candidates who do not win a mandate are successors.

All eligible voters have as many votes as there are mandates/ seats to be allocated. The number of votes need not be exhausted. The combination of several votes on one candidate is permissible.

The deadline for submitting election proposals is 25 April.

Election proposal for a committee

Any person entitled to vote can nominate themselves as a candidate or have themselves nominated from their own group and electoral area, provided they are listed in the electoral roll. Only female candidates may stand for election to the Equal Opportunity Advisory Board. Nominations from assistants are valid if the candidate is employed as an assistant at the University at the time of submitting the nomination.

Nominations must be submitted using the online form provided.

• Election proposal for a university committee (Senate, Faculty Board, Equal Opportunity Advisory Board, Student Employees Council)

The nomination must include the title, surname, first name and faculty of the nominator as well as the surname, first name and faculty of the nominee.

Each nomination must also contain the nominee's declaration of consent, signed or otherwise enabling the nominee to be clearly identified. In particular, the nominee is clearly identifiable if he/she uses the e-mail address assigned by the Bauhaus-Universität Weimar (university e-mail address) or if the name of the person making the declaration is otherwise clearly reflected in the declaration or in the e-mail address.

Election proposal for the student self-administration

• Election proposal for student self-administration (student councils)

Election proposals for the student self-administration are sent to the StuKo. 

After submitting the nomination, the nominator and the nominee receive a confirmation email that the nomination has been submitted. 

Once the election proposals have been approved by the election committee, the candidates are given the opportunity to introduce themselves personally to the authorised voters by creating a profile. 

The profile is then activated by the electoral office. As soon as the profile is changed, it must be approved again by the electoral office. It is only possible to change profiles until 18 May 2025, extended until 25 May 2025. The preparation of the profiles is voluntary and must be written in German, optionally in English. The questions asked must be answered.

If no profile is created, the electoral office will create a profile for these candidates with the following information: Committee, first name and surname, electoral group, electoral area.

Note: The profiles can be viewed with Uni-Login at "Candidate profiles".

The elections shall take place entirely online. It is alternatively possible to vote by post.

Attention! New election period! Online voting will take place during the scheduled period 26 May 2025 (starting at 9 am) - 2 June 2025 (ending at 11.59 pm).
Eligible voters will be informed by e-mail about the upcoming election and will receive the link to the election portal. Eligible voter must log in with his/her university account to receive the access data to the election portal (voter ID and password). In the next step, a link leads to the election portal, where the eligible voter can participate in the election with his/her access data.

The online election is governed by §§ 29(a) to 29(e) of the WahlO (Wahlordnung der Bauhaus-Universität Weimar). The online election is conducted through services provided POLYAS GmbH.

Eligible voters wishing to take part in the election by post must submit an informal application for the postal voting forms to the Election Office by the set deadline (10 April 2025) (by post or e-mail to wahlamt@uni-weimar.de). The Election Office will send the voting documents to the domestic addresses provided to the university by eligible voters. If the voting documents should be sent to another address, the must be communicated to the Election Office by the set deadline (by post or e-mail to wahlamt@uni-weimar.de). The election documents for postal votes will be sent to the address provided in the application.

Replacement voting documents may be sent to eligible voters who can credibly certify through written application that they have not received voting documents or received incomplete or incorrect documents. These must be requested in advance and may be picked up at the Election Office during office hours and upon presentation of official photo ID. If replacement voting documents are issued, the original documents are no longer valid. If replacement documents are lost, they will not be replaced. Acceptable forms of official ID are national ID cards, passports or drivers’ licences. As a general rule, replacement documents will not be sent to these people again.
Eligible voters will be given or sent the following voting documents:

1. The ballot for the respective constituency,
2. A ballot envelope,
3. The postal voting declaration,
4. The postal voting envelope.

Eligible voters may cast their votes by completing the required documents and submitting them to the Election Office. The postal vote must be submitted to the university by the last day of the election at the latest (25 May 2025). Postal votes may be sent by in-house post.
Eligible voters must complete their ballots personally and confidentially, place it in the ballot envelope and seal the envelope by gluing. Voters must sign the postal voting declaration, place it together with the sealed ballot envelope in the postal voting envelope, seal the envelope and submit via post.