Publication Fund

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Call for Applications as pdf-file

Online Application System
Link to the Online Application Form

I. Target Audience and Objective

The Publication Fund is aimed at early career female scientists and artists (i.e. women in doctoral programmes, post-docs, scientific and artistic/creative employees, and junior professors) in all faculties of the Bauhaus-Universität Weimar.

The deadline for applications is 29 February 2024.

The Publication Fund is an initiative promoting gender equality financed by the Professorinnenprogramm III. The initiative aims to achieve two closely connected gender equality goals:

1. Supporting the scientific and artistic-creative professional development and career profiles of women by increasing the volume of publications by women, and
2. making the scientific and artistic/creative achievements of women visible. 

II. Funding Guidelines

     a) Funding

Early career female scientists or artists can apply for financial support for up to 2,500 euros (incl. MwSt.) from the fund. This funding can be used towards covering the costs of publishing their scientific or artistic/design work with a publishing house or independent publishing (i.e. without working with a publishing house).

The funding is to be used for publishing costs (e.g. book processing charges/BPCs, editing, proofreading, translations, design, layout, formatting, typesetting, printing costs) within the context of the following publication formats (related to research or artistic fields at the university):

• Publishing a dissertation or habilitation (postdoctoral thesis) where the applicant is the author
• Publishing a monograph (applicant is the author)
• Publishing an anthology (applicant is [co-]editor)
• Publishing an illustrated book, exhibition catalogue, or an artist’s catalogue documenting or presenting the applicant’s own work
• Creation/publication of an artist’s book or other artistic/creative book formats (applicant is [co-]author of the work; for collaborative work, the proportion of women working on the project must be at least 50%)
• Book chapters in monographs or anthologies: Individual chapters (applicant is [co-]author) can be funded if the entire monograph or anthology can be realised through further co-financing. Proof of this must be provided.
• Artistic prints (photos, posters, etc.) for exhibitions (applicant is the sole author of the work)
• Scientific posters for presenting the applicant’s own research at conferences (applicant is the sole or first author)

Applications for experimental publication formats may also be submitted. The applicants must describe how the publication will benefit their career (see »Application Documents«).

In cases of publications without a publishing house, publishing costs of up to 2,500 euros (incl. MwSt.) may be reimbursed for expenses such as layout, creating PDFs, editing and proofreading done by student/research assistants or external service providers. The application must include a detailed cost description for the publication project (see »Application Documents«).

Information on Open Access Publication: see point c).

The following cases are not eligible for funding:

• Expenses that have already been paid for and were incurred prior to the awarding of this grant 
• The publication of Master's Theses

     b) Application Documents

The funding application must include:

1. A filled-out online application form 
2. For doctoral candidates: Proof of status (official acceptance as a doctoral candidate)
3. Project description (max. 1 DIN A4 page): (1) Publication content and concept; (2) explanation of the project’s significance for the applicant's future professional/academic development; (3) information on the quality control of the project (e.g. Is the project being done under professional supervision or a peer review process? Is the project receiving financial support from other funds or foundations?)
4. A detailed cost breakdown with an itemised list of expected costs (e.g. editing and layout costs, Open Access fees, etc.) and, if possible, a timeline for spending funds within the funding period (i.e. up to 12 months after funding is granted).
5. If possible: copies of obtained offers from publishers or printing/editing/translation services with an overview of expected costs.

Additional application documents (project description etc.) should be uploaded as a single PDF document through the online application system.

Incomplete applications will not be processed.

     c) Information on Open Access Publication

• Journal article Open Access publications may only receive funding from the Open Access Publication Fund administered by the University Library. The relevant information on funding through the Open Access Publication Fund for Journal Articles can be found on the University Library website.
• Open Access publications of monographs or anthologies by a publishing house may be funded by the University Library’s Open Access Publication Fund for Monographs and Anthologies. Relevant funding conditions for the Open Access Publication Fund for Monographs and Anthologies can be found on the University Library’s website.

For Open Access publications of monographs or anthologies by a publishing house that cost more than 2,000 euros (plus MwSt.), funding from the University Library Publication Fund and the Equal Opportunity Office Publication Fund can, in principle, be combined. Such publication projects may be subsidised with up to 2,500 euros (incl. MwSt.) from the Equal Opportunity Office Publication Fund in accordance with the guidelines outlined in section a).

Pre-Requisites:

• The applicant agrees to upload the publisher's version of the monograph/anthology to the Digitale Bibliothek Thüringen (Digital Library of Thuringia). 

III. Application Deadline

The application deadline is 29 February 2024.

• Applications submitted after the deadline will not be processed.
• Incomplete applications submitted by the deadline will not be processed. Missing documents may be submitted up until the deadline.

IV. Selection Procedure

Once all eligible applications have been processed, the Equal Opportunity Advisory Board submits a proposal to the Presidium, who is then responsible for awarding funding. Applicants will be informed of the final decision in writing.

The amount of funding awarded in each case depends on the funds available and the number of applicants.

Information:

Decisions are made based on the quality of the project and the project’s relevance to the applicant’s academic, creative or artistic career. The projects’ topicality and socio-political or university-political relevance are taken into consideration in the selection process.

In addition to performance-related criteria, circumstantial social criteria such as childcare or caregiving responsibilities are also taken into consideration in the awarding process. Be sure to include any other additional social circumstances that may be relevant in this regard with your application.

The following additional formal criteria also apply:

• Projects that have already been completed are not eligible for funding; project costs must be incurred and paid after Publication Fund funding is approved.
• In order to ensure that as many individuals as possible receive funding, applications submitted by individuals who have not yet received funding from the Equal Opportunity Office’s Publication Fund or Women’s Promotion Fund will be given priority. This does not mean, however, that repeat applications are, in principle, excluded.
• The funding period expires one year after the funding has been approved; funds can be spent on items listed in the application within 12 months of the application’s approval. In the event that the funding could not be spent within that deadline, a repeat application may be submitted.
• The awarding of funding is subject to availability.
• Individuals have no legal entitlement to the awarding/receiving of funds from the Publication Fund.
• Due to the absolute confidentiality of the selection procedure, applicants will not be provided with justification of the awarding committee’s decisions.

We look forward to receiving your application!

Your Equal Opportunity Office

Contact Person:

Dr. Michael Wallner

Professorinnenprogramm III Project Coordinator at the Bauhaus-Universität Weimar
Amalienstraße 13, Room 306
99423 Weimar

Phone: +49 (0) 3643 / 58 42 46
Fax: +49 (0) 3643 / 58 42 45
E-mail: michael.wallner@uni-weimar.de

Data Protection — Rights of the Applicant:

(This translation is for information purposes only. For the legally binding version, please see the German text)

1. The personal information collected by the Bauhaus-Universität Weimar Equal Opportunity Office is processed in accordance with the European General Data Protection Regulation (EU-GDPR), the Federal Data Protection Act (BDSG) and the Thüringer Datenschutzgesetzes (ThürDSG) in their respective applicable versions.
2. The responsible body for data processing in accordance with the EU-GDPR is: The Bauhaus-Universität Weimar Equal Opportunity Officer, Amalienstraße 13, Room 303, 99423 Weimar, Phone: +49 36 43/58 4240, E-mail: gleichstellungsbuero[at]uni-weimar.de 
3. The responsible contact person for data protection is: The Data Protection Officer, chancelor's Office/Büro des Kanzlers, Belvederer Allee 6, 99423 Weimar, Phone: +49 3643/58 1222, E-mail: datenschutz[at]uni-weimar.de
4. The data collected in this form will be destroyed 15 years after it has been received. You have the right to access, rectification, restriction of processing, deletion, disclosure, and the right to object to the processing of your personal information. You have the right to revoke your consent under data protection law at any time. You have the right to submit a complaint to a supervising authority, regardless of any other administrative or judicial recourse.
5. Detailed DSGVO regulations can be found in the privacy policy on our website at www.uni-weimar.de/datenschutz. These rights may be exercised with the Equal Opportunity Officer or the Data Protection Officer at the Bauhaus-Universität Weimar through a written request.