E-mail and groupware for employees

The employees of the administration (GWB) are automatically provided with »MS Outlook« as a mail program. A separate installation and configuration is not necessary. Logging on to the service is done by entering we\YourUsername and password after opening »Outlook«.

The employees of the administration (GWB) are automatically provided with »MS Outlook« as a mail program. A separate installation and configuration is not necessary. Login to the service is done by entering we\yourUsername and your password after opening »Outlook«.

E-mail, calendar, address book, tasks, reminders, notes and own contacts can be used immediately.

You can work with your mailbox using the web client »OWA« also without an installed mail program. You will find access to »OWA« in the login area on this page.

The login is done by username and password. An absence note could also be set up via »OWA«. The address book of the »OWA« only contains »Exchange« users of the Campus Weimar. For more information, see  »Functions« → »global address list« section on this page.

Functional mailboxes (shared box) can also be edited via »OWA« (not on smartphones).

Appointments including reminder functions can be entered in the user's own calendar or generated from e-mails. Appointment requests from other »Exchange« users are visible in the calendar under the status »reserved«.

The user's own calendar can be made available to other »Exchange« users for viewing at different authorisation levels or excerpts can be sent to other people.

Shared calendars from other »Exchange« users are displayed in the calendar view.

Further own calendars can be created and edited; only the first own calendar is integrated on mobile devices and in »OWA«.

Please contact our hotline if you would like more information on calendar use.

All »Exchange« users of the »Campus Weimar« (including employees of the HfM and the Bauhaus-Universität) are displayed in the address book as a »global address list«. The entries are sorted by first name, last name. An advanced search function is available.

Individual contacts or contact lists can be created, shared with other »Exchange« users and used.

The entire university address book (including student e-mail addresses in last name, first name format) is provided automatically.

Several persons can use an additional mailbox with all its functions for joint work. Such a functional mailbox can be requested by project application via the SCC user service. Additionally, one person from the team should be responsible for the mailbox. This person can set up other users for the mailbox. (Instructions on how to do this can be downloaded here as a PDF file.)

You do not need separate credentials for function mailboxes. In both »MS Outlook« and »OWA« (except on smartphones), they are automatically visible next to your personal mailbox.

You have the option of creating your own contact groups (distribution lists). This is particularly useful if you often want to send an e-mail to a (fixed) group of several people at the same time.

Contact groups could also be made available for use by other »Exchange« users. They can be set up via »Outlook« or »OWA«.

With the help of a rule assistant, you can determine what should happen to certain e-mails. For example, you can have e-mails answered automatically depending on the subject line or presorted into different folders, you could also forward all incoming e-mails (or only those with a certain sender address) to a predefined address.

You can create forwardings for your own mailbox at different authorisation levels; the setup can be done via »Outlook« or via »OWA«.